Booking a dozen vendors means a dozen contracts, deposits and due dates, and the worry is that one payment or one booking slips through.
The filled example with an invented couple.
Planning · $9 · Excel & Google Sheets
Wedding payment tracker for vendors and deposits
Our wedding payment tracker keeps deposits, instalments and final payments for up to 40 vendors. The next due date stays in view, next to a month-by-month cash plan.
All nine planners for $25
The planning bundle.$45 for the five trackers bought separately.See the bundle
The planning bundle.
40 vendors, 200 payments
A 12-month cash planExcel and Google Sheets
Fonts Georgia and Arial, nothing to installUS Letter and A4 pages
Printable PDFs and 300 ppi JPGsBlank file and filled example
Each set up for Letter and A4What you get
What is in the vendor payment tracker?
The vendor payment tracker is a spreadsheet for Excel and Google Sheets with room for 40 vendors and 200 payments. It shows what is paid, what is due soon and what is overdue. You get a blank file and a filled example for Letter and A4, plus printable pages and a start guide.
White cells are typed in, sand cells calculate and pale blue cards summarize. Every sheet has a title block, a frozen header row, filter buttons and drop-down lists. Overdue items are marked. Every state is also written in words, so the sheet reads in black and white.
| Sheets | Start here, Overview, Vendors (40), Payments (200). |
|---|---|
| Works itself out | Paid and remaining per vendor, with the next due date and amount. A status for each vendor: overdue, due soon, add the rest or paid in full. The overdue total, the due-soon total and the earliest open payment. A month-by-month cash plan for 12 months. |
| Printable pages | Cover, vendor overview, vendor cards, payment log. They come on US Letter and on A4, each built for its paper size. |
| Files | Blank .xlsx and a filled example (Letter print setup), the same two set up for A4, printable PDFs for Letter and A4, JPGs of every page at 300 ppi, and START-HERE.pdf. |
| Opens in | Excel and Google Sheets. Fonts are Georgia and Arial, so nothing has to be installed. |
| Use | Personal use; no resale. |
The planning collection
The other planners
FAQ
Questions couples ask
What is the most expensive part of a wedding?
For most couples the venue and catering take the largest share of the budget. Our tracker shows, vendor by vendor, what you have paid, what remains and when the next payment is due.
Which wedding vendor to tip and how much?
Tipping customs vary by vendor and region, so check each contract first, since some include gratuity. You can log a tip as a payment in our tracker, so it shows in what you still owe.
Is there an app for wedding vendors?
Our vendor payment tracker is a spreadsheet, not an app. It opens in Excel or Google Sheets on your computer and keeps 40 vendors and 200 payments in one file.
How much should I budget for a wedding?
A wedding budget depends on your guest count, your town and what matters most to you. Start from what you can pay, then split it by vendor. Our tracker then shows each vendor’s paid and remaining amount.
Is $10,000 a reasonable wedding budget?
A $10,000 budget can work for a smaller wedding, depending on your town and guest count. Whatever the total, our tracker shows each vendor’s paid and remaining amount, so you see early if the plan is slipping.
Is there a free spreadsheet wedding planner available?
Our free download is a day-of timeline spreadsheet. The vendor payment tracker is $9, and all nine planners in the planning bundle are $25.